COMMITTEE CLERK
Regular Full-time
About Us
One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!
About You / What We Are Looking For
We are seeking a highly organized and customer-service oriented Committee Clerk to provide administrative support services within the City Clerk’s Office. Working as part of a multifunctional team, the successful incumbent will provide support for Mayor and Council, Committees and Boards, as well as senior City executive. Examples of responsibilities include coordinating meetings, preparing agendas and supporting materials, and taking, editing and distributing meeting minutes as well as planning special events such as the Volunteer Recognition Event. In addition, the role at times will involve advising on procedural matters during such meetings and the needed follow up on actions and decisions of Council and Committees as appropriate.
The ideal candidate will be detail oriented and comfortable in a deadline driven environment. You will have the ability to:
- Accurately apply procedures and policies,
- Establish and maintain effective working relationships,
- Use sound judgment to problem-solve,
- Work calmly under pressure,
- Summarize discussions in writing with a high degree of speed and accuracy,
- Understand the functions/objectives of committees and boards, and
- Manage multiple activities to completion under tight deadlines.
Minimum Qualifications
- The successful candidate will possess at minimum 12th grade education supplemented by relevant work experience, preferably within a local government setting, or a combination of relevant training and experience. Excellent written and verbal skills with a strong knowledge of business English – including sentence structure, grammar and punctuation are required. This role requires the ability to work during evening hours to provide meeting coverage in accordance with the annual Council and Committee meeting schedules
Preferred Qualifications
- Previous City Clerk’s Office or related clerical experience, preferably in a municipal or local government
- Courses in local government administration
What We Offer:
This CUPE position has an hourly rate range of $35.84 - $42.16 (2025 rate). The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.
You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in an earned day off/flex day program. This position is based in Coquitlam with some flexible, hybrid work options available. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.
Accessibility / Equal Opportunity Employer
The City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.
If at any time during the application or recruitment process you require additional assistance or an accommodation, please contact our team for confidential support. Staff can also provide in-person support if required.
Applicants under consideration may be required to undergo a police information check (with no adverse reports).
Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!
Please apply online at www.coquitlam.ca/careers by 11:55 pm on June 13, 2025.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.