PLANNING
& DEVELOPMENT ADMINISTRATIVE SERVICES SUPERVISOR
Regular Full-Time
About Us
One of BC’s Top Employers, the City of Coquitlam
offers meaningful career opportunities to make a difference within the local
community. As the sixth largest city in BC, we are home to more than
150,000 residents. Our diverse municipality is a great place to work as it
continues to grow through innovative urban design, inspiring arts, culture and
recreation programs, and state-of-the-art transportation systems. Our brand is
built on managing our resources in a responsible and sustainable manner, while
supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that
we hope includes you!
About You / What We Are Looking For
The Planning and Development Department is seeking
an experienced administrative professional to join the Coquitlam team in this
newly created position of Planning & Development Administrative Services
Supervisor. This supervisory role will provide leadership and direction to
clerical support staff, coordinate departmental workflows, maintain document
management systems, and serve as the primary resource for administrative
related matters or records and documentation matters. The position also
provides advanced administrative support to senior managers and technical staff
while coordinating onboarding, orientation, and training activities for new
employees to support a smooth and successful transition into the organization.
The successful candidate will bring strong
knowledge of departmental administrative processes and the ability to
coordinate complex documentation and regulatory requirements while identifying
opportunities to improve operational efficiency and administrative practices.
This position requires exceptional organizational, interpersonal, and
communication skills, along with the ability to establish effective working
relationships, exercise sound judgment and initiative, and work independently
in a fast-paced environment.
Responsibilities
·
Coordinate and oversee
departmental administrative activities, records systems, and workflow
processes.
·
Ability to supervise, assign,
and review the work of clerical support staff.
·
Prepare reports, correspondence,
and operational documents, through reviewing, editing, formatting, and
preparing, and finalizing formal reports/document packages.
·
Serve as the central
escalation point for documentation, records, and administrative process issues.
·
Develop and maintain a
centralized departmental document library and tracking systems.
·
Coordinate and track bylaw
amendments and supporting regulatory documentation.
·
Ensure compliance with
statutory obligations, Council procedures, corporate records policies, and
legislative requirements.
·
Review documentation for
structural accuracy, completeness, and procedural alignment.
·
Recommend and implement
improved administrative methods, systems, and procedures to enhance operational
efficiency.
·
Coordinate administrative
processes and information flow within the department and with other City
departments.
·
Ability to work with minimal
supervision and relieve superior of routine clerical functions and detail.
·
Assist with departmental
budget monitoring and administrative reporting.
Qualifications
·
Completion of grade 12
education supplemented by certification in Local Government Administration,
Public Administration, or a related field.
·
Minimum of 3-5 years of
related experience in a complex administrative assistant role or office
management experience.
·
Excellent communication and
interpersonal skills.
·
Strong organization and
leadership skills.
·
Supervisory experience is
considered and asset.
·
Proficiency in Microsoft
Office Suite.
·
Ability to multitask and work
in a fast-paced environment.
·
An equivalent combination of
education, training, and experience may be considered.
Preferred
Qualifications
·
Considerable related
experience in municipal administration, records management, regulatory
documentation, or legislative processes.
What We Offer:
This CUPE position has an hourly rate range of $37.32 -
$43.93 per hour. The rate of pay is based on a variety of factors including
qualifications, knowledge, experience and skills.
You will have the chance to join a rapidly growing and diverse team
dedicated to supporting the local community, and be able to engage in variety
of learning and development opportunities. Additionally, there is an
opportunity to participate in an earned day off/flex day program. This position
is based in Coquitlam with some flexible, hybrid work options available. The
City offers an attractive vacation and extended benefits package, including the
ability to contribute to the Municipal Pension Plan.
Accessibility / Equal
Opportunity Employer
The City of Coquitlam is proud to be an Equal Opportunity Employer
working towards enhancing equitable practices in our recruitment and retention
processes. As an organization, we are committed to creating an inclusive work
environment to support our growing and diverse work force. To learn more about
what equity, diversity, and inclusion means, and the City’s efforts in support
of these principles, please visit coquitlam.ca/ for more information.
If at any time during the
application or recruitment process you require additional assistance or an
accommodation, please contact our team for confidential support. Staff can also
provide in-person support if required.
Applicants under
consideration may be required to undergo and submit an acceptable police
information check.
Good people make Coquitlam great, sign up for
career alerts through our recruitment portal to stay up to date about
opportunities within our team, or follow us on LinkedIn to learn more about
how #YouCouldWorkHere too!
Please apply online at www.coquitlam.ca/careers by 11:55 pm on August 6, 2026.
We thank all applicants for their interest; however, only those selected
for an interview will be contacted.